Headquarter - Manual (English)

This manual was written for version 1.2.4 of our headquarter-software.

One of the goals of the new Headquarter was to create a user-friendly interface.

• Information
  • News
  • About us
  • Online Flying
  • Staff
  • Pilots
    • Pilot-Information
  • Fleet
  • Imprint
• OPS
  • Schedule
  • Charter
  • Events
    • Participants
  • Freeflight
  • ACARS-Map/Flightboard
  • Hangar
    • Aircraft Details
• Logbook
  • Achievements
  • Briefing
    • Route-Information
    • Fuel-Information
    • Release a flight
    • VATSIM-Flightplan
    • Operational Flight Plan
  • Overview
  • Schedule
  • Charter
  • Events
  • Freeflights
• Statistic
  • Flights (14 days)
  • Flights(12 month)
  • Pilots(Top 5)
  • Simulator
  • PIREP-Clients
  • Booked/Accomplished
• Settings
  • Personal Data
  • Headquarter

If you want to fly for Austrian Virtual Airlines, you have to fulfil some Require-ments.

Don’t get us wrong, these requierements are not to exclude somebody. Let’s say it’s a checklist to find out, if the offer of AVAG is the right choice for you. If there are one or more points, which don’t fit to your expectations, you won’t be happy with the offer of AVAG.

• You are able to use Flightsimulator (2004/X) or X-Plane.
• You have the basic knowledge about how to fly in your prefered Flight-simulator.
• You are able to make a flight from A to B and do a safe landing (ILS-Approach) there.
• You enjoy flying and you want to extend your experience by simulating Aviation as real as possible.

Membership is free. There are no costs.

Registration-Process has two parts. Part one is the Entry-Exam (explained be-low), part two is the Registration-Process.

The Entry-Exam is a little challenge to check your knowledge about AVAG and Aviation. Don’t panic its not hard to pass. It contains questions about AVAG and Aviation. All Information to answer the questions are available on our Website (Hint: Look into the Wiki;)) or on our Partnersites.

When you finished answering all questions you’ll get the result immediately. You need at least 80 % to pass the Exam. If you passed, you’ll get an “Exam-Code”. Copy this Code or write it down, you need it for the second and final Step of the Registration-Process. Please continue Registration as soon as possible, because the Exam-Code is only valid for on hour. After 60 minutes, you’ll have to repeat the Exam.

To start the Exam you choose “Start your virtual carrer now” from the Main-Menu-Bar (MMB), then click on “Entry-Exam” on the secondary Menu-Bar (SMB).

When you got your Exam-Code, fill out the Registration-Form („Start your virtual carrer now“ (MMB) → „Registration“ (SMB)) and enter the Code. Your data will be proceed and your PilotID will be sent to the E-Mail-Adress you used during Registration.

If everything went well you are now a Member of AVAG – Gratulation! Most im-portant step is done. Now you can login to the Homepage with your PilotID and your Password on the top right side of the Homepage (Login (LI)).

If you check the Box “create Cookie”, you will be logged in automatically next time you visit the Site.

After you have logged in successfully you can edit your personal settings here. On the secondary Menu Bar you have two Options:

Here you can edit your personal data.

Choose some general Settings for the Headquarter.

If you want to fly for AVAG, you have to book a Flight first. You can book a Flight through our Flightbooking-System. You find the Flightbooking-System by choose “OPS” from the Main-Menu-Bar.

A booked Flight should be reported back to the Headquarter within 24 hours. If there is no report, the Flight will be booked as “not accomplished” in your Log-book.

In case you are not able to do your Flight, you should release it in your Logbook. So other Pilots have the chance to do it.

To search for a Flight, you have the following options.

After a successful search you’ll get a list with available Flights with the following Information:

So you have found your Flight and booked it by pressing „Book“. Now you have to enter some information about your Flight.

Now we need some Information about the needed Fuel for your Flight. If you didn´t check the Option „HQ-Fuel-Calculation” in the “Settings-Menu” → “HQ-Settings”, you have to enter the following Information:

If you have checked the Option „HQ-Fuel-Calculation“ in the „Settings-Menu“ → „HQ-Settings“, you need to enter the Information below:

There are regularly Events on Vatsim-Network or AVAG-Group-Flights announced on the Web. If an Event announced, it will be displayed under the Item “Event” (reachable from OPS-Item in the Main-Menu-Bar).

You can attend an Event by booking it like a normal Flight and you have to enter Information about your Route and Fuel-Consumption.

Hint: Your Registration will be made with the Aircraft-Type from your personal Settings.

The most important Information about your flown Flights are stored here.

On top you can see common Information (Overall Flighthours, Overall Flights, Flightsimulator used, VATSIM and Offline Flights). In the middle part of the Screen you will see Flights you have booked, but not reported to the Headquarter yet.

On the bottom part of the Page the last 25 Flights you have flown are listed.

If you have booked a Flight, but you’re not able to fly it, please release it. So you give others the possibility to do this Flight or do another Flight with the Aircraft.

If you don’t release it, the Flight and the Plane are locked for at least 24 Hours. Please keep that in mind! To release a booked Flight, simply go to your Loogbook and press „Release“ next to your booked Flight.

Another Option shown next to a booked Flight in your Logbook is „Briefing“. By clicking on it you open the OFP. It contains all important Information of your Flight and you can print it out.

The last Option shown next to a booked Flight is „VATSIM”. If you want to fly on VATSIM you have to file a Flightplan. Clicking on the “VATSIM”-Button will fill out this Flightplan for you.

A new and very nice Feature is our ACARS-Live-Map. Here you can see the Flights, that are currently flown live on screen. To see this Map you can navigate through the “OPS”-Menu-Item → “ACARS-Map” or simply click on “Current Flights” on the right Side of the Main Page.

At the bottom of the Map some Flightinformation is shown:

Here you get Information about the Fleet of AVAG. You can see if an Airplane is active or currently out of service.

Further you can see the current Position of the Aircraft and if its booked or not. On the right side you have the Option “Details”. There you get an Overview of all Flights, done with this Plane.

Hint: It is not possible to choose an Aircraft-Type for a booked Flight. This decision will be made from the Fleetmanagement and happens automatically if you book a flight.

If you have questions or problems with our headquarter, please create an new topic in our community-board. A Team-Member will help you as soon as possible.

You have to validate your account, if you dont send a pirep to our headquarter within 3 month. If you missed that your account will be locked. In this case please create a new topic in our community board. A Team-Member will be reactivate your account immediately.

XAcars is a Freeware-Utility and is used to generate Pireps with X-Plane or MS-Flightsimulator. XAcars was developed by Bernhard Harb and Marko Martinetz.

You can download XACARS from their offical Website.

During the Installation-Process you'll get the choice to install a Testconfiguration. You dont need that.

The Configuration of XAcars for AVAG is very easy. Simply download the XAcars.ini and copy it in our installation-directory.

Now open the downloaded File (XAcars.ini) with Notepad. Search this File for the Entry User = xxx. For “xxx” enter your PilotID (i.e.: 10010). Do the same for the Entry Password = xxx, where you enter the Password instead of “xxx”. If you don’t have a PilotID, visit our Homepage and register as a new Pilot. A new ID will be assigned to you.

XARCARS works fine with WideFS.

After your flight has been booked via the Flightbooking-System on our Homepage you open XACARS-Client and enter the Flightnumber from the Booking-System (i.e.: OS0815). Then click on the Button next to the Entryfield “Flightdata via ACARS”. All needed Information will be loaded into the programm.

Start your Flightsimulator and park your Aircraft at the Airport and Gate of your choice. Check that the Engines are shut down, and Parkingbrake is set. Then click the Button “ACARS Start”.

Have a nice flight…

At the Destination-Airport/Gate shut down Engines and set Parkingbrake. Click the Button “SHOW PIREP” in the ACARS-Client and press „SEND“.

Another way to fly for Austrian Virtual Airlines Group is FS-Flightkeeper (FSFK). FSFK is a Flight-Recording-Tool and provides the User very detailed Statistics about their flown flights. The main dif-ference between XACARS and FSFK is, that FSFK is Payware and offers much more Information on the Flights. The Pirep that it generates for Austrian Virtual Airlines Group consists of the same Data like the XACARS-Pireps, so there are no advantages or disadvantages.

For more information on FSFK look at tp://www.flightkeeper.net.

Please install FS-Flightkeeper like instructed in the FSFK-Manual.

To fly for Austrian Virtual Airlines Group, you have to setup some things first. The following Instruction will guide you through this process.

To fly for Austrian Virtual Airlines Group, you have to setup some things first. The following Instruction will guide you through this process.

After you have created your Pilot, FSFK asks you to create a Logbook. In this form please enter exact the following Information: Important: Fill in exactly the Values from the Table (casesensitive), or you will get Errors on sending the Pireps later!!!!!

When ready, click „OK“ again to finish the process.

Now download the Template-File and place it into the Template-Folder of FSFK.

If you did everything correctly, open the Window “Templates/E-Mail Configuration”. It should be reach-able through the Menu “File → Settins → Templates/Email.

Under “Virtual Airline Settings” you should find an entry “fsfk_ava_client.txt”, when you open the Drop-down-Menu. Choose it, but don’t click “ok”, we need to go the The “Common Tab” now.

Change to the Common-Tab. Choose for the fields “Trigger for parking at destination” and “Trigger for the End of Flight” the Option “Engines off and Parking Brake set”. Then activate all checkboxes for Flightsimulator-Scenery.

Now you should build up the Nav-Database. You can do this with the Menu “Tools” – “Refresh Nav-Database”

Attention: If you install a new Scenery to Flightsimulator you have to repeat this process.

If you use FSFK on a second PC via WideFS, you need to use the “Navigation Database Tool for WideFS Users”. You can find this Tool FS-Flightkeeper’s Website (Downloadsection). Install and run this tool on the FS-PC.

It generates Cache-Data-Files. Copy these Files to the WideFS-PC: XP: C:\Documents and Settings\<USER NAME>\Local Settings\Application Data\FS Flight Keeper Vista: C:\Users\<USER NAME>\AppData\Local\FS Flight Keeper

To establish a Live-Acars Connection to our headquarter, you have to install an ACARS-Device. Under „Tools → ACARS-DEVICE → START INSTALLER“ you can do that.

So now everything is set, you have parked your Aircraft at the Gate (Engines off, Parkingbrakes set). We are ready to start the Flightrecording. Click on „Connect“ in the Toolbox to start the Flightrecording.

When you have loaded all data form Flightsimulator, check the Flightnumber. It must be the same Number you got from the Flightbooking-System (f.e. OS0815). If you don’t enter the correct Flight-number, you wont get connected to the ACARS-Server and you recive an Error-Message.

Have a nice flight…

The LiveAcars-Connection has to be started manually for FSFK. Simply press F11 to establish an ACARS-Connection.

As soon as you reach your Destination, taxi to the gate, shut down the Engines and set the Parking-brakes. Flightrecording will be stopped automatically and a Pirep will be sent to the Headquarter.